Reserve a Room

	Study Room	Free Conference Room	Paid Conference Room
How many people can it fit?	1-2	3-4	3-4
Can I reserve online?	No	No	Yes
How long can I reserve for?	Up to 2 consecutive hours	Up to 2 consecutive hours	Up to 2 consecutive hours
Where can I make a reservation?	In-Library at the kiosks	In-Library at the kiosks	From anywhere
How far in advance can I reserve a room?	Up to 15 minutes	Up to 15 minutes	Up to 30 days
How often can I reserve a room?	1 per day	1 per day	1 per month

Making multiple reservations per day is not allowed.

---

Study Rooms

Study rooms are available to reserve in person up to 15 minutes in advance with no fee. Each study room is suitable for 1-2 people. 

Effective 12/1/2022, study rooms can only be reserved in person at the library no more than 15 minutes in advance.

Study Room Policy

• One reservation, per person or per group, is allowed per day. 
• The reservation allows for a maximum of a 2-hour consecutive block of time. 
• Using multiple email addresses to make multiple reservations on the same day will result in loss of study room privileges. 
• After making a reservation check for a confirmation email. Upon arrival at the library check-in through the link in the confirmation email and input the code. Go to the Information Desk with questions. Check-in is required within 15 minutes of the reservation start time or the reservation will be canceled. 
• Failure to adhere Rules and Policies will be cause for either cancellation or suspension of the meeting. 
• The Library reserves the right to enter a Study Room at any time. 
• Rooms close 15 minutes prior to building close. 

Conference Rooms

Conference Room Policy

Free Conference Room Reservations:

• One free reservation, per person or per group, is allowed per day.
• The free reservation allows for a maximum of a 2-hour consecutive block of time.
• Using multiple email addresses to make multiple reservations on the same day will result in loss of conference room privileges.
• Failure to adhere Rules and Policies will be cause for either cancellation or suspension of the meeting. 
• The Library reserves the right to enter a Conference Room at any time.
• Rooms close 15 minutes prior to building close.

Paid Conference Room Reservations:

• In-advance reservations can be made for a fee once per calendar month:
  • $25 for conference rooms with whiteboards (non-refundable)
  • $35 for conference rooms with video conferencing capabilities (non-refundable)
• Book a PAID Conference Room online.

Conference rooms are suitable for up to 4 people. Conference rooms are available free to patrons in the building on a first come first served basis. In addition, conference rooms are available for paid advance reservations (any room reserved more than 15 minutes in advance).

After making a reservation, check for a confirmation email. Upon arrival at the library, check-in through the link in the confirmation email and input the code. Go to the Information Desk with questions. Check-in is required within 15 minutes of the reservation start time or the reservation will be canceled. Failure to adhere Rules and Policies will be cause for either cancellation or suspension of the meeting. The Library reserves the right to enter a Study Room at any time. Rooms close 15 minutes prior to building close.

Meeting Rooms

• Meeting rooms may only be reserved by organizations.
• Meeting room reservations must be requested at least two (2) weeks in advance of the proposed event date.
• Meeting room reservations may be requested up to three (3) months in advance of the proposed event date.
• Reservations are not confirmed until full payment is received.
• There are no refunds for cancellations with fewer than seven (7) days’ notice.
• Meeting room capacities are as the following:
  • Meeting Room 102 (Commons): 10 people
  • Meeting Room 204 (Second Floor): 12 people
  • Arnold Room: 20 people
  • Wakelin Room: 100 people
• To inquire about making a reservation or to request a fee schedule, please email weladmin@minlib.net.

Meeting Room Policy